Fund Administration
Boutique service. Institutional fund administration infrastructure.
The accounting foundation underneath Archway's fund administration isn't new. For over two decades, Archway has run partnership accounting for the most complex family office structures in existence. Pooled vehicles, co-investments, complex family partnerships and nested ownership structures. All on one general ledger built for the work. That same infrastructure also runs private funds.
The problem we're solving
When the back office stops being infrastructure and starts being the problem.
The accounting failures come first. Incorrect capital balances. Fee calculation errors. LP-facing restatements that damage relationships it took years to build. A close that runs weeks past where it should. These are the visible failures. The ones that force the conversation.
The deeper failures are quieter. A team that turns over every six to twelve months and has to be retrained every quarter. Senior oversight that was promised at onboarding and disappeared after the first year. A black box system with no ability to follow the methodology behind a complex calculation. An administrator that answers tickets but not phones. Hidden fees for requests that should be standard.
For self-administered funds, the failure mode is different but the result is the same. A spreadsheet that works until it doesn't. A close process that relies on one person who just gave notice. An LP reporting package assembled manually every quarter from three different systems. Complexity that compounds with every new vintage and never gets easier.
By the time a fund manager is evaluating a new administrator, they've already spent too long managing the one they have. The relationship became overhead. The administrator became a liability.
How it works
Five functions.
One general ledger running all of them.
Fund administration isn't one thing. It's financial reporting, investor services, treasury, tax coordination and audit support. All of which have to hold together and trace back to the same source. Archway runs all five on one general ledger. No handoff between systems. No reconciliation step between what the accounting produces and what the investor sees.
Three ways to run the portal
The model changes how the work is divided. What the client sees doesn't change.
Every firm runs on the same platform, the same general ledger, the same book of record, regardless of how they choose to deploy. The three models reflect different operational arrangements, not different tiers of access. The end client sees the same portal, branded to your firm, in every model.
Technology
Your team runs fund operations. Archway provides the platform.
Your fund accounting team manages partnership accounting, capital account reconciliation, investor reporting and the close on the Archway platform with full access to the general ledger and every capability it carries. Archway provides implementation, ongoing platform support and a dedicated client team. The work stays in-house. The infrastructure is ours.
Outsourced
Archway's team runs the fund operation. Your team retains full visibility.
Archway's fund administration team independently owns all processing. The team is US-based, led by an onshore controller with deep private fund expertise, supported by an experienced accounting team that knows your fund, your fund agreement and your investors. Not a rotating cast of junior or offshore staff. A dedicated team that builds institutional knowledge of your operation over time.You see everything in real time.
The book of record is yours. The operational burden isn't.
Hybrid
Your team runs what makes sense to run in-house. Archway runs the rest.
The division is defined by your operation, not by what the platform supports. Because both teams work on the same platform, there is no handoff, no version gap, no reconciliation step between what your team produces and what Archway produces.
FAQ's
The questions we hear most. Answered directly.
What is the service model? Who is actually doing the work and where are they?
Archway's fund administration team is US-based. Your day-to-day team includes a named onshore controller with private fund expertise, a dedicated fund accountant and a client service lead. The people closing your books know your fund agreement, your waterfall structure and your investors. They are not a shared service center. They are not offshore. They are reachable, accountable and experienced in private fund operations.
How long does implementation take?
Migration takes work: historical data, waterfall configuration, LP register setup, a parallel close. What it shouldn't take is months of disruption to your fund operation. Archway's implementation team manages the process end to end so your team isn't running the transition on top of running the fund.
What fund structures and complexity can Archway handle?
Closed end structures each with their own entity hierarchy, allocation logic and reporting requirements. Co-investment vehicles, fund of funds structures and complex GP/LP ownership hierarchies handled on the same platform.
Can you administer our GP entity and management company as well as the fund?
Yes. The GP entity and management company are administered on the same general ledger as the fund. Management fee income, expense allocations, carried interest accruals and GP entity financial statements all on one platform. No separate system for the GP books. No reconciliation between the fund accounting and the management company close. For firms with a carried interest program, Archway's carried interest administration service extends the same controls to the full carry lifecycle.
How is pricing structured?
Fund administration fees are based on assets under administration structured to reflect the scope of the engagement including number of funds, vintages, investors and the service model. Pricing is fund-specific, agreed upfront and doesn't move without your knowledge. Specific figures follow an initial conversation.
Start the conversation
Fund operations are complex. Finding the right partner shouldn't be.
Tell us about your fund structure, your current setup and where the friction is — whether that's a close that runs too long, an administrator that's stopped earning the relationship, or an internal operation that's hit the limits of what a spreadsheet can hold.
We'll come to the conversation with a point of view on how Archway fits, not just a demo of what the platform does.
PERSPECTIVE
Reading for Fund CFOs and Fund Administrators
